• Abigail I. MacBain

Moving Abroad Temporarily: Packing list!

I am from the U.S., and I have moved to Canada once (2 years) and Japan four times (2 years, 3 months, 15 months, 15 months) before returning to the U.S. each time. In the process, I have learned a few tips and tricks for temporarily moving abroad, some of which are a little unique. I thought I would share these for anyone preparing for a similar move abroad, whether to Japan or anywhere else in the world. In some cases, you can purchase local equivalents once you've settled in (such as for personal hygiene products or stationery supplies) and in others, you may have some specialty supplies that you will want to bring with you for either the entirety of your time or that can be restocked when necessary (such as preferred hair or skin supplies, deodorant, etc...).


Personal Files: Bring original and/or photocopies (notarized if possible) of the following documents. Make sure you have digital files for everything listed here, and leave copies of essential files in a sealed envelope with a trusted point person in your home country, especially if you intend to return.

  • Photocopy of passport picture page and visa for yourself and any accompanying family members

  • Marriage license

  • Children's birth certificates

  • Death certificates, executor of estate documents, etc... for recently departed family members, if necessary

  • Photocopy of credit and debit cards, front and back, as well as licenses, school IDs, etc...

  • Paperwork for school or work affiliations

  • Lease and subleases, both for home country and new country

  • Prescriptions and descriptions of medications/medical conditions for yourself and any accompanying family members

  • Paperwork necessary for filing taxes, especially from abroad


Packing: Prioritize clothing that will cover the most number of seasons. If you anticipate not buying new clothing in your new country, presume that what you bring will get worn out. As such, bring nothing you would be heartbroken to throw away before returning home.


Shoes

  • Bring one pair of shoes for each season or type of use, especially if you anticipate having trouble finding appropriate sizes or fit in your new country (including slippers)

  • Those with particularly long, narrow or wide feet or arch concerns should research to see if buying shoes in the new country is possible and what the costs would be like.

  • Prioritize shoes that will work for multiple outfits or uses rather than specialty or fun shoes

  • Even if you plan to buy shoes while abroad, have the necessary shoes to get through your first month and any anticipated weather issues (rain, show, etc...)

Underwear & Socks

  • If you anticipate having trouble finding appropriate sizes, bring enough to cover a few weeks' time

  • Bring new packs lined up to replace pieces that get worn out

Lounge/Home wear

  • Especially in a place with thin insulation and expensive heating and cooling like Japan, have dedicated loungewear and layering pieces for at home

  • Bring a robe! I always forget and always regret it.

Jewelry

  • Bring pieces that are meaningful, but avoid anything overly bulky or valuable

  • Prioritize pieces that can be used for multiple outfits and uses.

Pajamas

  • These should cover most seasons

  • Bring fleeces suitable for sleeping

  • Bring one pair of fleece or flannel pajamas for cold weather (or more if the cold weather seasons are particularly extreme or lengthy)

Accessories

  • Scarves, gloves, hats, sunglasses etc...; soft accessories are useful for packing delicate items

  • Do not bring too many, though, as these should be easily acquired in your new country.

Jackets

  • Bring one jacket for each season or anticipated weather pattern, for a max of 3-4 (light, moderate, heavy, formal), with at least one being suitable for rain.

Formal/Work

  • If you are working in an office or need formal clothing for interviews or formal events, you will need a fair number of pieces.

  • If not, you should still bring at least one suit (black) and/or dress, ideally one that could work for any season.

Packing tools

  • Vacuum bags (with hand pump) and packing cubes are very convenient for making the most of packing space.

  • Make use of compressible items like socks, underwear, and accessories to stuff into bags or shoes or to line recesses in your suitcase to maximize all space.


Tools of the Trade: These are items that are essential to carrying out your work, research, or major hobbies. These will vary heavily from person to person, but these are mine.

  • Laptop

  • iPad and accessories

  • iPad cradle (for scanning)

  • Portable scanner

  • Electronic dictionary (Japanese)

  • External hard drive for backups

  • Thumb drives

  • Chargers and charging cables

  • Plug adapters/converters

  • Noise-cancelling Headphones

  • Stationery supplies: Mini ruler, pencil case, favorite pens and pencils, whiteout, erasers, pencil lead, journals, highlighters, sticky tabs (note: these can also be purchased in your new country, especially Japan)

  • Essential books and dictionaries (digitize before leaving, if possible)


Medications & Toiletries: To avoid potential legal complications, consult a consulate or embassy for your new country and/or read official policies from government websites concerning medications, including over the counter items. Many toiletries such as bandaids or bandages may be easily purchased in your new country, but bring enough for your first month or multiple sets if you have a strong brand preference.


Prescription Medication (potentially with yakkan shomei/approval from Customs)

  • For Japan, there are some medications that are legal but not locally available. These can be brought in hand luggage or potentially sent by mail, depending upon type and local regulations.

  • If it's a medication that is available in your new country, bring one month's supply to hold you over until you're able to find a local doctor and pharmacist.

  • If bringing contact lenses, check for permissible amount to bring in hand luggage

Over-the-Counter/General

  • Stomach and indigestion relief medications

  • Vitamins

  • Cold, Flu & Allergy medications (check legality, especially for cold medication)

  • Mild and moderate pain relievers

Medical Supplies

  • Bandaids

  • Bandage wraps (one large and one small; these can also be used for wrapping delicate items in your suitcase)

  • Braces/splints/slings (bring at least one appropriate brace or splint with you and potentially one backup for any current or recurring injuries)

  • Hot/Cold pack (these may or may not be easy to find in your new country)

Specialty hair products

  • Especially if your hair type or style is different from the majority of residents in your new country (particularly curly or textured hair)

  • You may want to bring your own hair dye, if you use it

Personal hygiene & daily life products

  • This includes items like tampons, menstrual pads, condoms, etc...

  • If you anticipate finding local replacements in your new country, bring only about a month's worth.

  • If you will be bringing multiple packages of items with you, remove items from their boxes and use as suitcase filler/padding. Bring one flattened box of each product in case questioned at Customs.

Preferred products

  • While it is better to find local equivalents when possible (especially for larger items like soap or shampoo), bring items you feel a strong brand loyalty to that could be difficult to replace, such as toothpaste, deodorant, makeup, or skin products.


Other: These are items I've discovered from personal experience are useful to have with you.

Fabric tape measurer

  • Used for taking body measurements for purchasing clothing and housing measurements for buying furniture

Luggage scale

  • For keeping track of suitcase weight as well as weighing books, presents, or other items to ship back home

Hand Towel

  • For the first day or two, until able to buy full size towels

Foodstuffs

  • Bring a few non-perishable snacks that won't require cooking in case you cannot find a restaurant or grocery store your first night

  • Check customs policies before bringing items like nuts, dried fruit, or jerky

Hobby materials

  • Find local products when possible, but have something on hand, especially if you need a few days to set up internet or television

  • Remove items from bulky packaging and store in sealable plastic bags

Reusable water bottle/coffee carafe

  • If bringing in carry-on, make sure it's empty

Packable cloth bag

  • Useful for additional materials you may pick up while traveling and can also be used for grocery shopping upon arrival (some places may charge for plastic bags).

  • Have at least 1 in your carryon and 1-2 more in your suitcase

Presents: Especially if moving to Japan, it is important to bring small items that are representative of your home town or state. These should be items that can be shown off or shared with others, and there should be a hierarchy of gifts depending upon who these are given to. Some ideas include:


Top level (main supervisor, principal, political figure)

  • Bottle of alcohol (especially scotch or whiskey; avoid name brands that are easy to find in Japan)

  • Handicraft from your area

  • Specialty food item from your area

  • Fancy pen

  • Monetary donation in lieu of gift (especially for a temple; use envelope)

Medium level (individuals with whom you will regularly work, people who are helpful as you settle in, people who can help make connections)

  • Picture book of your hometown/university

  • Mug or etched glass related to your hometown/university

  • Small bottle of maple syrup or other specialty food

Low level (small items that can serve as backup gifts or communal gifts for coworkers or fellow students)

  • Tin or box of cookies

  • Box of candies (avoid easily melted items like chocolate; maple sugar candies should be distributed immediately unless properly sealed)

  • Nicely packaged/specialty dried fruits or nuts

Things to Leave at Home:

Sheets, towels, cleaning supplies

Niche clothing items

  • For example, jackets or shoes that only work for a single situation or outfit

Unnecessary electronics

  • Leave hair dryers or cooking items at home unless you have a strong reason for taking them with you

  • Often it's better to buy items in the new country to make sure there are no plug or current issues

Bulky bags

  • Only bring bags or purses that can pack flat

  • If you must bring a bulky bag, stuff it with clothing to maintain its shape and then pack clothing around it

"Maybe" items

  • Anything that makes you think "maybe this would be useful" or "but what if I need it" should be left behind

  • If there is anyone willing to send you items over the course of your time away, leave them with a box of "maybe" items and replacements for essential clothing or toiletries as well as instructions for how and where to send them to you

Heavy books

  • Digitize if possible or check local libraries to see if you can access hard copies of the same texts while overseas

Illegal items

  • Items that are outlawed or heavily controlled in your new country should not be brought in, irrespective of rules in your home country

  • Ignorance of law will not necessarily protect you from prosecution and/or deportation.

Packing Tips:

Stuff the crevices

  • I typically start with socks, underwear, and under shirts that can be easily fit into recesses in my suitcase. After that, I move to larger clothing items

Shoe soles outward

  • Shoe soles can help provide stability and structure along the outer edge of the suitcase

Roll clothing

  • After folding as you normally would, roll your clothing into a narrow cylinder. This makes it easier to pack and compress as well as pull out specific items

Packing cubes

  • Packing cubes are useful for packing either by clothing category or day (especially if you want specific outfits together). Do not be afraid to pack them as full as they can go.

Soft-cover toiletry or jewelry kits.

  • Hard cases should only be used if they are completely and totally stuffed full (both to maximize space and also to prevent damage from items moving around)

Use clothing for padding

  • Use socks, bandages, scarves, fleeces, etc... for padding around delicate items, especially glass.

Cling wrap your bottles

  • Open any plastic bottles you are bringing and lay a piece of cling wrap over the opening before securing the lid. Wrap thoroughly with cling wrap and tape. Put in a plastic bag in case of puncture.

Stuff everything

  • Store jewelry or small items in shoes, toiletry bags, mugs, purses, etc...

Vacuum bags

  • These are most helpful for bulky items like winter coats and fleeces. Stash regular shirts and pants in packing cubs instead.

Strategize your overflow

  • Compare overweight costs versus bringing another suitcase versus shipping necessary items

  • Maximize your permitted carry-on/personal item allowance

  • Bring notably heavy items in your carryon if concerned about weight (if you gate check your carryon, be sure that your computer, wallet, jewelry, etc... are all in personal item)

Recent Posts

See All

Transcending Imposter Syndrome

A few years ago, I was talking to a professor's son, who had just been accepted to his dream undergrad program. He was in absolute disbelief about it, to the extent that there was a part of him that t

Getting Things Started!

As a first post, I figured I will spell out a few of my purposes behind creating this website. Part of it is, yes, to create an internet presence for my research and professional development materials

Disclaimer: Advice and suggestions are based upon personal experience as a student, applicant, and administrator. Listed content may not be fully comprehensive or applicable to all situations or circumstances. All content is original, but it is not necessarily unique and may bear similarities with others' suggestions. Content will also grow and adapt as I gain more experience.

Anyone making use of the resources and suggestions listed here are encouraged to seek out additional recommendations to build their own personalized approaches to navigating the often intimidating world of academia.

©2019 by Abigail I. MacBain